Part-Time Finance Manager

The Common GuildGlasgow, Scotland, United Kingdom

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Job Description

Job Description

Title: Finance Manager

Salary: £24,000 pro rata per annum (£9,600)

Hours: 2 days per week (or 15 hours), with flexibility on day

Reports to: Director

Term: Fixed (6 months)

Annual Leave: 8 days plus 4 public holidays.

Location: The Common Guild, 21 Woodlands Terrace, Glasgow G3 6DF

Notice: 1 month during the first 3 months and 3 months thereafter

Other: The Common Guild operates a Workplace Pension scheme available to

1. Principal Aim /
• To be responsible for the financial management of The Common Guild

2. Key Responsibilities /

2.1 Finance
• Prepare, monitor and revise annual and project-specific budgets and cashflow
projections for the Director and regular reporting to the Board of Directors and
funding bodies
• prepare quarterly management accounts
• Record and classify purchase invoices, arranging prompt payment according to credit
• Issue sales invoices to creditors, ensuring prompt receipt of payment
• Maintain accurate financial records of income and expenditure and prepare books for
• processing the monthly payroll and workplace pension scheme
• processing Gallery Assistants wages, cross-referencing time sheet
• preparation and submission of year-end returns and liaison with Inland Revenue on all
related matters
• Prepare and submit VAT returns
• Manage day-to-day cash handling, including Petty Cash, staff expenses and business
credit card, banking and electronic banking etc.
• Assist the Director in the preparation of funding applications and reports

2.2 Personnel
• To maintain personnel records, noting leave, TOIL and absence through illness
• To ensure all staff are provided with contracts and terms of employment

2.3 General Administration
• Attend fortnightly team meetings
• Maintain correspondence files
• Answer routine enquiries by phone and email or redirect them to other team
members where appropriate
• Maintain publication sales files
• Any other duties appropriate to the post-holder’s skills and experience which may be
required to ensure the smooth operation of the company

3. Person Specification /

3.1 Essential
• Committed, enthusiastic, flexible and organised
• 3-5 years experience of book-keeping
• An understanding of charity finance and company law
• A good working knowledge of Mamut Account Edge accounting software (or similar)
and MS-Excel (NB: The Common Guild uses Mac computers)
• Experience of working in an office
• Good communication skills
• Meticulous administrative skills
• Demonstrable ability to implement and maintain systems

3.2 Desirable:
• A recognised financial qualification
• Experience of working in a small team
• Interest in the arts

How to Apply

How to apply /
To apply for this post, please submit the following by 12 noon on Friday 25th August 2017:
• a statement of interest in and suitability for the post outlined (2 x A4 max.)
• CV, including names and contact details for two referees
Applications can be submitted electronically or by post and should be sent as follows:
Please mark your e-mail ‘APPLICATION’ in the subject heading.
post: The Common Guild, 21 Woodlands Terrace, Glasgow G3 6DF

If you have any queries or would like further information, please call 0141 428 3022. Interviews will take place week beginning 4th September 2017.

THE COMMON GUILD is committed to equality of opportunity and welcomes applications fromall sections of the community. This means that everyone is treated equally, regardless of race, colour, ethnic or national origin, sex, marital status, responsibility for children or dependents, disability, sexual orientation, religious or practical beliefs.



• Job Title:Finance Manager
• Job Type:Part-Time Job
• Employer:The Common Guild
• website:
• Location:Glasgow, Scotland, United Kingdom

Job Categories: Arts and Culture. Job Types: Part-Time. Job Tags: book keeping, finance, management, and manager. Salary: ! Europe and United Kingdom.