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11 Aug 2017

Part-Time Finance Manager

The Common Guild  Glasgow, Scotland, United Kingdom

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Job Description

Job Description

Title: Finance Manager

Salary: £24,000 pro rata per annum (£9,600)

Hours: 2 days per week (or 15 hours), with flexibility on day

Reports to: Director

Term: Fixed (6 months)

Annual Leave: 8 days plus 4 public holidays.

Location: The Common Guild, 21 Woodlands Terrace, Glasgow G3 6DF

Notice: 1 month during the first 3 months and 3 months thereafter

Other: The Common Guild operates a Workplace Pension scheme available to

1. Principal Aim /
• To be responsible for the financial management of The Common Guild

2. Key Responsibilities /

2.1 Finance
• Prepare, monitor and revise annual and project-specific budgets and cashflow
projections for the Director and regular reporting to the Board of Directors and
funding bodies
• prepare quarterly management accounts
• Record and classify purchase invoices, arranging prompt payment according to credit
• Issue sales invoices to creditors, ensuring prompt receipt of payment
• Maintain accurate financial records of income and expenditure and prepare books for
• processing the monthly payroll and workplace pension scheme
• processing Gallery Assistants wages, cross-referencing time sheet
• preparation and submission of year-end returns and liaison with Inland Revenue on all
related matters
• Prepare and submit VAT returns
• Manage day-to-day cash handling, including Petty Cash, staff expenses and business
credit card, banking and electronic banking etc.
• Assist the Director in the preparation of funding applications and reports

2.2 Personnel
• To maintain personnel records, noting leave, TOIL and absence through illness
• To ensure all staff are provided with contracts and terms of employment

2.3 General Administration
• Attend fortnightly team meetings
• Maintain correspondence files
• Answer routine enquiries by phone and email or redirect them to other team
members where appropriate
• Maintain publication sales files
• Any other duties appropriate to the post-holder’s skills and experience which may be
required to ensure the smooth operation of the company

3. Person Specification /

3.1 Essential
• Committed, enthusiastic, flexible and organised
• 3-5 years experience of book-keeping
• An understanding of charity finance and company law
• A good working knowledge of Mamut Account Edge accounting software (or similar)
and MS-Excel (NB: The Common Guild uses Mac computers)
• Experience of working in an office
• Good communication skills
• Meticulous administrative skills
• Demonstrable ability to implement and maintain systems

3.2 Desirable:
• A recognised financial qualification
• Experience of working in a small team
• Interest in the arts

Job Categories: Arts and Culture. Job Types: Part-Time. Job Tags: management and manager. States: ! Europe and United Kingdom.

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